We process personal data in compliance with the European Data Protection Directive (95/46/EC).  To ensure that the information we hold is accurate and up-to-date, please ensure that we are promptly informed of any relevant change to your contact details.

PDP in Europe may send personal data to its United States division, Privacy & Data Protection US, a Safe Harbor company.  All data received by Privacy & Data Protection US from the EU will be handled in accordance with the Safe Harbor Principles.

We will not, without your consent, supply your name and address to any third party except where (1) the transfer is to a secure data processor who carries out data processing operations on our behalf, (2) the transfer is to a successor in title to the business, or (3) we are required to do so by operation of law.

This privacy policy complies with the requirements of the US Safe Harbor Principles.

The types of data that we collect

If you are a subscriber to any PDP journal or a delegate on one of our training courses or conferences, we will collect from you only those data that are necessary for the administration of the event or subscription - you may submit, at your option, further information that will help us to contact you by alternative methods.  You may from time to time receive information that informs you about products and services related to your field of interest as a data protection, freedom of information or records management professional.

If you cease to be a subscriber to the journal/s, we will erase your personal information from our subscription database during the course of the year following the end of your subscription period unless we have your permission to retain the data for marketing purposes.

We will not, without your consent, supply your name and address to any third party except where (1) you are a subscriber to the journal/s and such transfer is necessary to ensure your continued receipt of the journal/s, or (2) we are required to do so by operation of law.

We collect and store human resource information and potential subscriber/customer name and address information.  Additionally, we collect personal data in the course of writing/publishing/editing articles for our journals.  We collect some personal data about the people who write articles for our journals.

All of the above data are subject to potential export to Privacy & Data Protection US, in the US, under the Safe Harbor Principles.

Information collected and stored automatically (in site logfile)

• The Internet domain (for example, 'domain.com' or 'isp.com' if you use a private Internet access account) and IP address (an IP address is a number, 'xxx.xxx.xxx.xxx', that is automatically assigned to your computer whenever you are surfing the web) from which you access our website;
• The type of browser software and operating system used to access our site;
• The date and time you access our site;
• The pages you enter, visit and exit our site from and
• If you linked to the server's domain from another website, the address of that website.

We use this information to help us identify click stream patterns, to improve our website and to learn about the number of visitors to our website and the types of technology our visitors use.

We only use this information to ensure that our webpages stay compatible with a cross selection of browsers and systems and thereby ensure that the pages appeals to a wider audience.

Currently the webpages are optimised for the Internet browser: MS Internet Explorer 6.x.  We do not track or record information about individuals and their visits.

Administrative matters

All employees and independent contractors of PDP, and Privacy & Data Protection US are trained in the implementation of this privacy policy.  Appropriate disciplinary actions will be taken against any employee who violates this policy.

Should you wish to obtain a copy of the personal data that we hold on you, please send an email to the following address: access@pdp.eu

As soon as we are satisfied as to your identity, we will send to you, within 40 days, a copy of all the personal data that we hold concerning you.

If you wish to contact someone regarding any questions, concerns, comments, or complaints regarding this privacy policy and/or personal data that are collected and/or used, please contact the following: access@pdp.eu

If you have any reason to believe that personal data we hold on you are inaccurate, or if you wish us to cease processing your data for any particular purpose or purposes, contact us at the following: access@pdp.eu

Should you wish to let us know that you no longer wish to receive any marketing materials from us, please send an email by clicking here, or telephone +44 (0)845-226 5723.

If you have a complaint regarding any breach of this privacy policy, contact us at access@pdp.eu  When we receive the complaint, we will review the complaint and ensure that we are in compliance with our privacy policy, and all applicable laws. We will contact you within 40 days of receiving your complaint to inform you of the results of your complaint.
 

Alternative contact information:

If you prefer, you may contact us:

Regarding the use of data by PDP in Europe
contact James Black, PDP Companies Limited, 16 Old Town, London, SW4 0JY, UK
Telephone UK:  +44 (0)845-226 5723, Fax: +44 (0)870-137 7871.

Regarding the use of data by PDP in US
contact Cindy Burnes, PDP, 1131 McChesney Avenue, Nashville, Tennessee 37216, US
Telephone US:  +1 615 469 4594, Fax: +1 615 262 7201.

With regards to data exported to the US, if for any reason, you are not satisfied with the results of the in-house complaints procedure, you may file the dispute with the American Arbitration Association (AAA), and we agree to resolve the dispute through that procedure.

PDP and Privacy & Data Protection US review this privacy policy at least once every six months to ensure that we are in compliance with our stated privacy policy, and that the privacy policy complies with all applicable laws.

To comment on the content of this Privacy Policy please send an email to: policy@pdp.eu

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PDP Companies Limited is a company registered in the United Kingdom.  Its Company Registration Number is 03893956.

Registered Office is located at 12 Haymakers Lane, Ashford, Kent TN23 4GN, UK. The company VAT Number is: GB809806802.