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Conference Bookings - Terms and Conditions
Fees
Delegates are requested to pay the fee within 28 days of the date
of the invoice. Any fees due will be calculated based on the currency
of the original invoice.
Discounts
Multiple booking discounts apply to delegates booked at the same
time and from the same organisation and may not be used in conjunction with
any other discount or offer.
Transfers
Delegates wishing to transfer to another PDP Conference may do so
free of any transfer charge if the request is received
in writing at least one calendar month before the event
that the delegate wishes to transfer from. The
request should state the date and name of the event that
the delegate wishes to transfer to ( which must be
within twelve months of the event for which the delegate
originally booked ). Transfers will only be
accepted where PDP has received payment for the event
that the delegate wishes to transfer from.
Requests for transfers received less than ( after ) one calendar
month prior to the event will be made subject to a transfer fee of
£150/€225 plus VAT, per delegate, provided that they are received at
least 24 hours prior to the booked event. A delegate who
transfers to another Conference will not be permitted to claim any
refund where he/she does not attend that other event.
A delegate who cancels his or her place less than 24 hours before
the start time of an event will not be permitted to transfer the
place to another event.
In the case of any transfer, where the event transferred to is
more expensive than the event transferred from, the balance must be
paid before the transfer is effective. There will be no refund
payable where the event transferred to costs less than the event
transferred from.
Substitutions
Delegates may nominate an alternative person from their
organisation to attend the event in their place at any
time up to 24 hours prior to the event, at no extra
charge.
Cancellations/Refunds
Delegates wishing to cancel a booking should notify PDP in
writing at least one calendar month prior to the event. A cancellation
administration fee of £100/€150 plus VAT will be payable where the
Conference fee has not been paid. Where the Conference fee has been
paid, this will be refunded, less that administration charge. No
refunds will be payable for cancellations made within one calendar month of
the event - in this event the invoiced amount
will remain payable.
Alterations/Disclaimer
It may be necessary for PDP to change the content and timing of
the programme, the speakers, the date or the venue. In the unlikely
event of the programme being cancelled by PDP, a full refund will be made.
For all bookings, the liability of PDP shall be limited to the amount of the
fee actually paid to PDP by the delegate. PDP shall not be liable
where an event is cancelled or cannot be take place due to circumstances
beyond its reasonable control.
Registration
Information
Registration information, including directions to the venue and
timings, will be sent to the delegate by email at least 7 days prior to the
event. PDP will not be responsible for the non-arrival of registration
information. Any delegate not receiving the registration information
by 7 days prior to the event should contact us on +44 (0)845-226 5723 ( UK )
or +353 (0)1 657 1479 ( Ireland ).
Late Payment
PDP reserves the right to charge late payment interest on any
outstanding invoice at the rate of 5% above the base rate of Barclays Bank
Plc.
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